Clearwater Beach, FL
April 24-27, 2023

Clearwater Beach Marriot Suites on Sand Key
1201 Gulf Boulevard, Clearwater Beach, Florida 33767

Thank you for signing up for fASIlitate Clearwater Beach. With the event quickly approaching, it’s time to start planning! Here are four important action items to complete/review to make the event go as smoothly as possible.

#1: Complete Your Profile Form by March 24, 2023

Your profile will be viewed online by distributor attendees before, during and after the event. Please take your time answering as many questions as you can to paint the best possible picture of your company.

The submission process is quick and easy:
  • Have your professional headshot (300 dpi, .jpg, larger than 3" x 3", labeled with your name) ready to upload before you begin the submission process.
  • Complete your supplier profile by filling out the online form. When asked to log in, please enter your email and ASI® number.
  • Once your submission is complete, click the SUBMIT button at the end of the form to save your work. We will review it and reach out if we have any questions.
  • Distributor profiles will be available for review on March 25. Look for an email inviting you to log in to the portal to access their profiles.

If you have any trouble logging on, email Sue Long, Registration Director, with your questions.

#2: Complete Your Hotel and Travel Form by March 24, 2023

While you are logged on to complete your profile, take a moment to fill out the Hotel and Travel Form. Once submitted, we will arrange your accommodations!

When making your flight arrangements, please:
  • Plan your travel so that you arrive at St. Pete–Clearwater International Airport (PIE) on Monday, April 24, by 4 p.m. You can also fly into Tampa International Airport (TPA). A complimentary Uber voucher will be provided for your transportation from the airport to the hotel.
  • Book all return flights out of the same airport after 2 p.m. on Thursday, April 27.
Interested in bringing a colleague?

Some of our participating suppliers have already reserved an additional room and/or food and beverage for a colleague joining them, so please notify your account manager if you’d like to bring another person to support your efforts.

Please note that only BADGED PARTICIPANTS can attend the meals and networking events, so confirm that the proper paperwork and payment has been submitted to ensure entry into these events.

#3: Become Familiar With Important fASIlitate Show Policies

  • Dress code for the event is business casual.
  • Please note, schedules are provisional and may change up until the event. Your final meetings schedule will be available on app on the first morning of the event.
  • Breakfasts will be at your leisure and served from 7 - 8 a.m., including grab-and-go options. Meetings will begin promptly at 8:30 a.m.
  • You will receive a buzzer bag that includes a meeting buzzer to keep your 20-minute meeting schedule on track through timed alerts. Please return your buzzer at the end of each day by hanging the bag on the front door handle after your last meeting. They will be charged overnight and returned to you the following morning.
  • Suppliers requesting a 6' table to be added to their suite should be aware this is subject to charge.
  • For more tips on how to prepare for the event, read this.
  • Room setup: Each suite is 500 sq. ft. and includes a king or double bedroom, separate living/sitting area with sofa, workstation, two televisions, two phone lines with data ports, mini-refrigerator and a coffee maker.

    Additional Requirements: Please let us know if you require additional tables.

    Click each image for a closer look.

#4: Review Shipping and Return Information

  • Shipping information: The Clearwater Beach Marriott Suites on Sand Key is able to ship your packages via FedEx or UPS. Please make sure to have your tracking numbers available for all incoming boxes upon request.

    To ensure proper delivery of packages, they should be clearly labeled as follows:

    ATTN: Guest Name
    Clearwater Beach Marriott Suites on Sand Key
    1201 Gulf Boulevard
    Clearwater Beach, FL 33767
    Hold for: fASIlitate [Clearwater] (4/24 – 4/27)
    Box #___ of ___
    **Please track your packages prior to contacting the hotel to check their arrival and bring your tracking numbers.
  • Receiving and Handling:
    Delivery of your packages to your suite will need to be arranged at the Front Desk following check-in. There will be a $5 per box delivery fee. Or packages can be picked up from Front Desk. All shipments must be able to fit through standard size doors and elevators.
  • Return Shipments:
    Package pick up from your room can be arranged with the front desk. There will be a $5 per box pick up fee. All items being shipped out must be clearly labeled and shipping charges should be paid directly to the courier or by using a courier account number. A shipping label must be filled out and secured to each item to be shipped. Please drop off your packages at the Front Desk prior to your departure.
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